Facilities
Facilities tracks the building and the standing services behind the shop — lease, utility and alarm accounts, cleaning and maintenance vendors, office supplies, signage, mail and waste — and surfaces the right action at the right time. Each item is low-pain alone; together they are the hours-a-month and the "I forgot to pay the alarm bill" frustration. Rolling out as Automic Trades expands the back office.
- Keeps a registry of facility items — lease, accounts, schedules, vendor contacts — and reminds you on renewal, refresh, and payment by tier
- Flags utility-bill anomalies against your trailing 12-month average (winter gas spike, internet outage credits owed)
- Logs mail and packages and routes the right notice — customer pickup via Customer Communication, incoming samples to Sales
- Runs a branding-refresh schedule (signage ~24 months, vehicle wraps ~36 months) as advisory, never urgent without a real deadline
- Coordinates cleaning, maintenance, and security-vendor visits — surfaces the confirmation, you approve the date
Low-noise reminders at the threshold you choose — Facilities does not inflate routine items. It has no commit tools: you sign the lease, Bookkeeping pays the bill, Facilities surfaces the deadline and the contact. Anything that commits a vendor or spends money is an approval card first.
Facility lapses are quiet until they are expensive — a missed lease-renewal notice, a utility creeping up unnoticed, an alarm account that lapsed into trouble-call mode. Facilities keeps the standing-cost calendar honest so the building never becomes the surprise.