Fleet Manager
Fleet Manager tracks every vehicle and major piece of equipment through its lifecycle — service schedules, registrations, insurance, fuel cards, and incidents — and surfaces what to action by when. It is advisory by design: it never books a shop, buys fuel, or files a claim — you pull every trigger. Fleet + equipment is the #2 paperwork pain after compliance. Rolling out as Automic Trades expands the back office.
- Tracks vehicle + equipment service schedules on mileage, hour, or date triggers and projects the next due date from recent mileage
- Reminds you on registration, insurance, and inspection expiry at 60 / 30 / 14 / 7 / 1 days
- Flags fuel-card anomalies — out-of-state, off-hours, MPG outliers — by signal combination, not noisy single flags
- Structures accident / incident intake into an immutable record and surfaces the follow-up checklist (police report? injury? claim? OSHA-recordable?)
- Keeps an audit-grade asset acquisition/disposal log (depreciation hooks for Bookkeeping) and gap-checks for missing items like DOT numbers
Reminders land by SMS or email at the thresholds you set. Fleet Manager has no booking or buying tools by design — every service appointment, repair, vendor pick, and claim is yours to confirm. Incident intake structures the report for you on a bad day; it never interprets DOT rules, it surfaces "your truck class likely needs X" with a link.
A truck off the road is a crew that cannot work, and a lapsed registration or missed service interval sidelines a job without warning. Fleet Manager keeps the maintenance and paperwork calendar on rails so the deadline you did not know was coming does not catch you.